Transform Your Condo
Meetings with
Professional Minute
Taking.

Rest easy knowing your meeting records will be clear,
concise, accurate, and delivered on-time to enable fast
progress on all your important action items.

Accurate Records
Fast Progress on Action Items
Easier Meetings

Proper meeting minutes are an essential part of any well-managed condo.

Poor or missing minutes lead to a variety of problems...

  • Inability to approve the previous meeting minutes?
  • Lack of impartiality causing tension between participants?
  • No clarity on next steps due to inaccurate tracking of action items?
  • Incomplete records causing compliance issues and legal risk?
  • No understanding of why a particular past decision was made?
  • Lack of transparency for your condo's homeowners?

We understand that professional & timely meeting minutes are paramount for effective building governance.

Minute taking designed for condominiums...

With a specialization in condominium meetings, our team has successfully managed thousands of meetings with over 30 different management companies.

Our General Manager brings over a decade of diverse experience in the condominium industry, including roles in meeting preparation, meeting chairing, and minute taking.

We have been the trusted minutes specialists for multi-residential properties, including condominium corporations, HOAs, strata corporations, and co-ownerships.

Our extensive experience and condo focus make us uniquely qualified to guide you through your meeting challenges and help you achieve your goals.

Condominium Image

We ensure you get the minutes you deserve.

Accurate and detailed minutes

We provide highly trained and specialized condominium minute takers which means you can trust that nothing will be missed or misrepresented in your records.

Quick access to your records

We maintain industry-leading delivery times allowing you to promptly follow up on action items and decisions, improving efficiency for your building's goals and objectives.

Consistent staff and consistent service

A dedicated Service Coordinator and minute taker are assigned to your property to promptly and consistently provide a smooth meeting experience.

Our easy meeting process.

Step 1: Contact us about your property

To get started, we collect a few details and basic information about your needs and preferences.

Step 2: We prepare your custom meeting solution

Our Service Coordinator builds a customized service plan recommendation to best fit your condo’s needs.

Step 3: Receive excellent minutes & achieve more efficient meetings

Once you book a meeting with us, we take care of everything so you can enjoy better, more efficient meetings, without having to worry about the administrative details.

Our customers are enjoying better meetings.

Testimonial Profile Icon

Andrea Levine

Board President

Clear and Accurate Minutes

"Tim and his staff have been very easy to deal with, punctual and they really know their stuff. Our minutes are clear, easy to read and accurate."

Testimonial Profile Icon

Kozeta Fino

Synapse Property Management

Accommodating and Responsive

"The Minutes On-Time team has always accommodated our requests for the meeting even in some cases when we asked on short notice."

Testimonial Profile Icon

Kelly Anastasakos

M.R.C.M.

Detailed and Timely

"The details in the minutes always reflect exactly what has occurred in a meeting. All staff members are friendly and minutes are always received in a timely manner, following the meeting."

Trusted by management companies.

Professional minutes for every meeting.

Annual General Meetings

We specialize in capturing accurate and timely minutes for your Annual General Meetings, ensuring all details and decisions are well-documented. Particular attention is paid to the discussion period where we record each question from owners and the response.

Board of Directors' Meetings

Our team delivers detailed minutes for board meetings, providing clear records of discussions, decisions, and action items. Confidential items are recorded in a confidential section to make provision of the public minutes quick and easy.

Various Owners Meetings

For owners meetings, we ensure that all communications and important matters are accurately recorded for future reference. We're experienced with turnover meetings, owners requisition meetings and other kinds of Special General Meetings.

Answers you're looking for.

Get in Touch

Have a need for great service and great minutes? Then reach out; we'd love to hear about your meeting needs and provide help.

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