Meeting minutes are not simply an administrative formality. In a condominium corporation, they are official governance records that document decisions, direction, and accountability.

When minutes are unclear, incomplete, or inaccurate, the consequences can extend far beyond a single meeting.

Minutes Are the Corporate Record

Board meeting minutes serve as the permanent record of how a corporation is governed. They document what decisions were made, when they were made, and by whom.

These records may be relied upon months or even years later by future boards, managers, auditors, owners, or legal counsel.

Accuracy Protects the Board

Accurate minutes protect directors by clearly recording decisions and the authority under which they were made.

When minutes are vague or misleading, it becomes difficult to demonstrate that the board acted reasonably, consistently, and in good faith.

Consistency Builds Trust

Consistently prepared minutes help build confidence among owners and other stakeholders.

When records are reliable and professionally presented, they reinforce the perception that the corporation is well governed and responsibly managed.

Minutes Support Continuity

Board turnover is inevitable. Accurate minutes ensure continuity by allowing new directors to understand past decisions and the reasoning behind them.

Without this continuity, boards risk repeating discussions, reversing prior decisions unintentionally, or losing important institutional knowledge.

Final Thought

Accurate minutes are fundamental to effective condominium governance.

They protect the board, support continuity, and provide a reliable record that can be trusted over time. Investing in accuracy is not just good administration — it is good governance.